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Acquisitions Systems Preferences for Receiving

In this Koha tutorial we will talk about two system preferences, AcqItemSetSubfieldsWhenReceived and AcqItemSetSubfieldsWhenReceiptIsCancelled. These preference can be set if you are using the Acquisitions Module in Koha.

The system preference AcqItemSetSubfieldsWhenReceived works in conjunction with receiving items. When receiving items, this preference will update your NotforLoan subfields if they were created when placing an order.

This preference allows you to set default values for items that you receive via acquisitions.

Steps to set this up:

  • Enter the data as subfield=value and split your values with a bar  |

  • Example you can remove the Ordered status on the item automatically when you receive it just by entering 7=0 in this preference
    • That will set the Not for Loan status (subfield 7) to 0 which is available

The system preference AcqItemSetSubfieldsWhenReceiptIsCancelled is used in conjunction with the AcqItemSetSubfieldsWhenReceived preference. If you have the system set to enter default values when you receive you will want to have those values revert back if receipt is cancelled. This preference allows you to do that.

Steps to set this up:

  • Enter the data as subfield=value and split your values with a bar  |

  • Example you can revert these changes automatically when you cancel it by entering 7=2 (or one of your not for loan statuses of your choice) in this preference

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